Fees are refundable before classes starting! Certificates can't be retained! says UGC
If you are an engineering aspirant who has taken several national and private engineering entrance exams, you must be waiting for the result and the counselling process for your final admission in a good engineering institute in India.
There are basically two types of engineering colleges, public and private. The public engineering colleges are those which are run, funded and aided by central or state government, Indian Institute of Technology (IIT), National Institute of Technology (NIT) are the examples of public engineering colleges.
On the other hand, private engineering colleges are those which are run by private trusts or universities. VIT University, SRM University etc. are the examples of private universities. For both public and private colleges, it is mandatory to have University Grants Commission’s approval.
It is mid May and the counselling process has started or will start at the top engineering institutes across India. Before you pay the fee, you must keep in mind certain factors which can help you in getting in the best college that you deserve.
Always keep in mind to pay the counselling fee and not the entire admission amount.
Do not submit your original documents such as Class X mark sheet.
Once you do that, your admission in that particular university gets blocked, so is your chance to attend the counselling process of other institutes.
The board exam results are yet to be declared and just after the result you will get your rank of the top engineering entrance exams, Joint Entrance Exam conducted by CBSE. The rank would consist of 60% JEE score and 40% Board exam result score. If you are an able candidate, you can very well be shortlisted for the counselling process of IITs and NITs. Hence, be careful not to pay the entire amount and submit the original documents and testimonials.
You must be wondering what if the private universities ask for your documents and the entire admission amount? Fret not.
According to UGC Public Notice dated April 23, 2007, The notice informs that the institute or university should in no way keep the original document and must refund the fee amount if the student decide against taking admission in that particular institute or university.
“The Commission is of the view that the institutions/universities, by way of retaining the certificate in original, force retention of admitted students which limits the opportunities for the candidates from exercising other options of joining other institutions of their choice. However it would not be permissible for institutions and Universities to retain the School/Institution Leaving Certificate, mark sheet, caste certificate and other documents in original.”
“The Ministry of Human Resource Development and University Grants Commission have considered the issue and decided that the institutions and Universities, in the public interest, shall maintain a waiting list of students/candidates. In the event of student/candidate withdrawing before the starting of the course, the waitlisted candidates should be given admission against the vacant seat. The entire fee collected from the student, after the deduction of the processing fee of not more than Rs. 1000/- (one thousand only) shall be refunded and returned by the institution/University to the student /candidate withdrawing from the programme. Should a student leave after joining the course and if the seat consequently falling vacant has been filled by another candidate by the last date of admission, the institution must return the fee collected with proportionate deductions of monthly fee and proportionate hostel rent, where applicable.”
You can read the entire Notice by UGC here.
Hence, you can see that you have the right to obtain the refund amount and reclaim your original documents and testimonials submitted for verification to the institutes and universities for your engineering admission.
In case you face such an experience, immediately report to UGC. The institutions would receive a warning from UGC for 3 years and in case the allegations exist, they would lose the UGC recognition. You may also write to us, and we would help you take the matter up with the relevant authorities.